Starting in early 2020, small businesses were put suddenly to the test to keep their teams connected. While online collaboration tools were already around, adopting them proved to be more complicated than businesses had imagined.

On one hand, these remarkable tools were already popular for a reason: they worked. Once small businesses started to piece as many as a dozen solutions together to reach their former in-office productivity, though, their internal systems failed to keep up.

This piecemeal approach led to a bigger disconnect for most businesses the last two years.

Fortunately, the Microsoft 365 suite of tools provide all the solutions today’s teams need, nicely packaged in a family of apps that work seamlessly together.

What is Microsoft 365?

Microsoft 365 (formerly Office 365) is a suite of Microsoft applications and tools that work together under one Microsoft account. Microsoft 365 provides everything from the classic suite of Microsoft Office tools (Word, Excel, PowerPoint) to solutions that most didn’t even know existed, including:
• Cloud storage to create your own internal internet
• Customizable online forms
• A flowchart and diagram maker
• A newsletter builder
• And a couple dozen other apps

Top 4 Microsoft 365 Features

These are the top 4 features for small businesses:

1. The leading word processor, presentation builder, and spreadsheet software

Even organizations that don’t use Microsoft 365 will independently install Microsoft Word, Excel, and PowerPoint on their machines. With Microsoft 365, however, you get these apps as part of the package deal without additional licensing.

2. Security

Not only does Microsoft provide market-leading security in data storage, but their OneDrive and SharePoint apps also enable you to store everything with user-by-user privacy customization. Each user gets 1TB of data storage on their OneDrive, and the organization has an additional 1TB of storage in SharePoint, Microsoft’s cloud-based shared drive.

The pinpoint precision with which businesses can share files and collaborate helps protect them from social engineering as well as hackers, too.

3. Remote and hybrid teams collaborate better than ever

If remote or hybrid work is still part of your business culture (or will officially be your business model moving forward), Microsoft 365 enables collaborative communication on platforms like Microsoft Teams as well as the robust email software Outlook.

4. Accessibility across devices

The degree of accessibility on Microsoft 365 apps is exceptional. Not only are there the browser-based and desktop apps, there are also iOS and Android mobile apps with strong user ratings and totally comprehensive functionality.

The icing on the cake is that each user can connect up to five devices under each account.

Small businesses no longer have to juggle multiple memberships and licensing to a long list of solutions, including Microsoft Office, Zoom, Calendly, Slack, and their choice of flowchart app or digital whiteboard. Instead, Microsoft 365 provides all these solutions and more, including a full migration of the company shared drive to the cloud.
Questions? Contact our team of proactive IT experts for a consultation.